How do you categorize in Outlook 2013?

How do you categorize in Outlook 2013?

Assign a category in Outlook 2013

1. Click the item you want to categorize. The item is highlighted.
2. Click the Categorize button and choose from the list. A colored block appears in the item to indicate which category you chose.

How do you effectively use categories in Outlook?

Method 1:

1. Select an email message or calendar event and right-click.
2. From the Categorize menu, select New category.
3. Type a name for your category, and then, if you want, choose a color by clicking the category icon.
4. Press Enter. The category is created and applied to the items you’ve selected.

How do you add a criteria in Outlook 2013?

To create a search folder, scroll down in your Outlook folder list until you see Search Folders.

1. Right-click Search Folders and select New Search Folder.
2. Choose from one of the pre-configured search folders, or scroll down and select Custom Search Folder.
3. Give your custom search folder a name, then select Criteria.

How do I automatically assign categories in Outlook?

Open the Outlook desktop app and go to the Home tab. Select Rules > Create Rule. In the Create Rule dialog box, select Advanced Options. In the Rules Wizard, choose the condition you want to use to automatically add a category to the incoming email, then select Next.

What are Outlook categories?

Outlook categories are a management tool, similar to rules and tasks. Most users use the colors to visually identify items by people, topic, priority, and so on. However, categories can do much more. You can use them to perform quick sorts, populate search folders, and even narrow a mail merge to a specific category.

Can I name categories in Outlook?

Click All Categories. In the Name list, click the name of a color category, and then click Rename. To automatically assign the color category you are renaming to items that are selected in the main Microsoft Outlook window, select the check box next to the color category in the Name list, and then click OK.

What is the best way to organize Outlook?

6 Best ways to organize emails in Outlook

1. Sort emails by priority. This is where folders come in handy.
2. Create automatic rules.
3. Organize Outlook inbox with colored categories.
4. Use Flags to set reminders.
5. Organize by conversation thread (to clean up clutter)

How do you add multiple criteria in Outlook?

Press Ctrl + Shift +F all at the same time and will open the Advanced Find window. From there, click on the Advanced tab. Now click the Browse button so you can select which Inbox or any other folders you want to search in, but make sure the folders are within the same inbox.

How do I filter categories in Outlook?

Filter items by category

1. At the bottom of the navigation pane, click Mail .
2. In the folder list, click the folder containing the messages that you want to filter.
3. On the Home tab, click the arrow next to Filter Email, click a filter, or hover over a choice with a right arrow, and choose a filter under the submenu.

Why does my Outlook not have categories?

If the Categorize option doesn’t show up by the right click, then select the particular mail folder, and under the tags section, click on Categorize option. Select the color. So, this is how you can categorize your items on Outlook. If you want to create a category of your own, then it is also easy.

How do I get my categories back in Outlook?

Restore Categories

1. Open your Notes folder (keyboard shortcut: Ctrl+5).
2. Drag & drop the Categories.
3. If you were to select the Note and look at your All Categories list now, you’ll see that the Categories which need to be restored are marked with; Not in Master Category List.

How do I find categories in Outlook?

In email you can sort by Category by right clicking in the header row, selecting “field chooser” and clicking on “Categories”. You can search across all of Outlook (or just email, contacts, calendared items, tasks) for specific Categories or create a Search Folder for Categories.

Why are there no categories in Outlook 2013?

If you are using an IMAP account in Outlook you will find that categories are not supported in Outlook 2013. To find out if you are using an IMAP account, click the File Tab on the Ribbon. In the Info section of the Backstage View, click the Account Setting button as shown below.

Can you assign things to categories in outlook?

Outlook 2013 lets you assign categories to stuff and customize said categories. The thing about categories is that they’re universal across Outlook, and can you assign each category to a keyboard combination. So, you can categorize email, calendar events, and notes with a couple quick key strokes.

What are the features of Microsoft Outlook 2013?

Microsoft Outlook 2013 helps you achieve more by simplifying email and contact management challenges. Used in many businesses, Outlook’s calendars, search options, contact tools, and email design features make it easy to create visually appealing messages and to keep up with everyday duties.

How to categorize calendar events in Microsoft Outlook?

Right-click the calendar event. Select Categorize, and then select a category to apply it, or clear the check mark next to a category to remove it. If you don’t see the category you’re looking for, select All categories at the bottom of the list.