How do I Archive old emails in Lotus Notes?

How do I Archive old emails in Lotus Notes?

How to Archive Lotus Notes Email

1. Log in to your Lotus Notes account.
2. Click “Mail” on the main menu.
3. Select “Actions” from the main menu.
4. Click the “Criteria” tab.
5. Type a memorable name for your email archive.

How do I Archive emails in Lotus Notes external hard drive?

Method 2 – Export Lotus Notes Emails to PDF

1. Open your Lotus Notes application.
2. Drag and drop the emails that you want to save on the hard drive on your system’s desktop.
3. Now, open Outlook and drag and drop the EML files in it.
4. Save the EML files in HTML format.

How do I reduce the size of Lotus Notes Archive?

How to Compress Lotus Notes NSF file?

1. Open IBM Lotus Notes. Click on File >> Database >> Properties.
2. Then click on “i” tab. You can see the information regarding the used space of your database.
3. Click on Compact button to reduce the size of Lotus Notes database.

How do I Archive emails in notes?

Follow these steps: Open your mail, select Actions > Archive > Settings > Criteria, and either edit existing criteria or create new criteria. This criteria will tell Notes which documents to archive and what to do with the documents. After editing or creating, select the desired criteria from the list and click Enable.

Where is the Lotus Notes Archive folder?

Windows 7: C\Users\Username\AppData\Local\Lotus\Notes\Data. Windows 8: C\Users\Username\AppData\Local\Lotus\Notes\Data. Mac OS: ~Library/Application Support/Lotus Notes Data. Linux: /{$HOME}/Lotus/Notes/Data.

How do I save an email folder in Lotus Notes?

Select Folders in the Navigation pane and then click the Export icon. Select the folders in the Navigation pane and then click the Export icon.

How do I move emails from Lotus Notes to Outlook?

Import the Mailbox file in MS Outlook

1. Launch MS Outlook application.
2. From the ‘File’ menu, click ‘Import and Export’ option.
3. Click ‘Next’.
4. Choose among the ‘Comma Separated Values’ and ‘Tab Separated Values’.
5. Click ‘Next’.
6. Pass through the entire ‘Export’ wizard.
7. Choose and navigate the file exported from Lotus Notes.

How do I increase mailbox size in Lotus Notes?

Techniques to Manage Lotus Notes Database Size

1. Open the mailbox of Lotus Notes.
2. Click File and then, select Database.
3. Here, select Properties from the drop down menu.
4. Now, Database Properties dialog box will appear.
5. Click % button.
6. Click Compact if the percentage ‘%’ is less than 90%.

How do you Compact in Lotus Notes?

Procedure

1. Open a Notes application.
2. Click File > Application > Properties.
3. Click the Info tab.
4. Click % used.
5. If the percentage of an application in use drops below 90% (it contains more than 10% unused space), click Compact. Results.

How do I mass delete emails in Lotus Notes?

Hold the control key and click on each email to be deleted.

How do you delete emails in Lotus Notes?

To delete a message 1. In any mail folder or view except Trash, select one or more messages you want to delete. 2. From the menu, choose Edit – Delete.

Why is it important to archive emails in Lotus Notes?

It helps to improve your software and computer running performance. It maintains mail database size as well as helps in referencing old mail messages or archived emails. The archiving process increases IT productivity and enables users to retrieve their old misplaced or deleted files simultaneously.

Which is the first step in archiving Lotus Notes?

Naturally, the first step in the archiving process is establishing the archive database. The Lotus Notes Inbox Tools menu provides access to archive settings. This allows the user to establish archive settings.

How to convert Lotus Notes archive to PST?

To convert a Lotus Notes archive file into PST with the software, follow these steps: Launch the software. In the Select NSF File window, click Browse and provide the location of the Lotus Notes archive. Click the Convert button to begin the file conversion process.

What is the NSF file in Lotus Notes?

Every Lotus Notes account is associated with database file called Notes Storage Facility (NSF) file that stores emails, contacts, calendars, journals etc. Due to emails exchanged daily on Lotus Notes Email client, user face problem when the size of our main NSF file increases slowing the performance of Lotus Notes.