How do you write meeting minutes for a construction site?

How do you write meeting minutes for a construction site?

So what do you need to record during a construction meeting?

1. The duration of the meeting (date, time)
2. The venue of the meeting.
3. Attendees of the meeting (this is extremely handy when sending and sharing information from the meeting)
4. Apologies (the people who didn’t attend the meeting)

How do you write minutes for a meeting?

7 things to include when writing meeting minutes

1. 1 Date and time of the meeting.
2. 2 Names of the participants.
3. 3 Purpose of the meeting.
4. 4 Agenda items and topics discussed.
5. 5 Action items.
6. 6 Next meeting date and place.
7. 7 Documents to be included in the report.

What do you talk about in a construction meeting?

issue ALL plans, specifications and subcontracts. review the project schedule and discuss anticipated problems, coordination issues and long lead items. identify quality, customer satisfaction and safety requirements. review job rules, permits, inspections and contract procedures.

How do you conduct a construction meeting?

Here we go:

1. Have a clear reason for the meeting. No reason?
2. Distribute the agenda in advance.
3. Make sure each attendee knows his part in the meeting.
4. No meeting unless all required attendees are there, and attendance is mandatory.
5. Include a time schedule.
6. Follow the agenda ruthlessly.
7. Establish the rules.

What is site meeting construction?

Site meetings are an important part of the successful management of construction projects. Holding meetings on site enables the stakeholders to see progress for themselves (rather than relying on a report for another party), and to look at problem areas, discuss quality issues, assess mock-ups, and so on.

How do you summarize minutes of a meeting?

How to write your next meeting summary

1. 1 Take detailed notes during the meeting.
2. 2 Highlight key decisions made.
3. 3 Assign clear action items during the meeting.
4. 4 Share the meeting notes with all attendees.
5. 5 Include a note highlighting what was agreed in the meeting.
6. 6 Attach supporting documents, if necessary.

What is the format of a minute?

Generally, minutes begin with the name of the body holding the meeting (e.g., a board) and may also include the place, date, list of people present, and the time that the chair called the meeting to order. Since the primary function of minutes is to record the decisions made, all official decisions must be included.

How do you start a construction meeting?

Why are meeting minutes so important in construction?

Meeting minutes are an especially powerful tool because they ensure that both site and head office meetings are actionable and remembered. Construction meeting minutes are more useful when they are categorised according to how your companies, teams and projects work:

Who are the stakeholders at a construction meeting?

All (or most) project stakeholders are expected to be present at these weekly or monthly meetings (owners, contractors and often subcontractors), which makes them powerful and impactful.

Is there an app to record meeting minutes?

The app can be used to capture your minutes on tablet or phone – when you are on site or in the office. After you have captured your meeting minutes, the software will automatically organise them into chronological order and in a register, making them easy to view, edit and find.