How do I prepare for an AGM?

How do I prepare for an AGM?

Preparation for the Meeting

1. Prepare reports, for example from the chair, treasurer, auditor and CEO, for distribution at the meeting.
2. Click here for a sample agenda.
3. Understand the voting procedure for electing directors and committee members, whether at the meeting or before (if written, provide pens and paper).

What are the four functions of the AGM?

The functions of business undertaken at a typical annual general meeting are listed as follows:

• The declaration of dividend among shareholders.
• Consideration of annual accounts.
• Discussion of the director’s report and the auditor’s report.
• Appointment and fixing of the remuneration of the statutory auditors.

What is discussed at AGM?

During an AGM, a company’s performance is analysed and its future strategy is discussed. This is an opportunity for shareholders to question the board, get answers for unsatisfactory performance and challenge them on the direction of the company. Equally, an AGM is the time to praise good returns.

When should first AGM be held?

And whereas, the first proviso to sub-section (2) of section 96 of the Act provides that in case of the first AGM, it shall be held within a period of nine months from the date of closing of the first financial year of the company and in any other case, within a period of six months, from the date of closing of the …

Who must hold an AGM?

public company
(1) A public company must hold an annual general meeting ( AGM ) within 18 months after its registration. (2) A public company must hold an AGM at least once in each calendar year and within 5 months after the end of its financial year.

What is the main purpose of an AGM?

An annual general meeting, or annual shareholder meeting, is primarily held to allow shareholders to vote on both company issues and the selection of the company’s board of directors. In large companies, this meeting is typically the only time during the year when shareholders and executives interact.

When should AGM be conducted?

The first annual general meeting of the Company should be held within a period of nine months from the date of closing of the first financial year of the company and in any other case, within a period of six months, from the date of closing of the financial year.

How many times AGM in a year?

Annual general meeting should be held once every year. 2. First AGM of the company should be held within 9 months from the closing of the first financial year. Hence, it shall not be necessary for the company to hold any AGM in the year of its incorporation.

How often should an AGM be held?

Every company is required to hold an AGM within 18 months of incorporation and then every year thereafter. The company’s financial statements are passed around at the AGM so it’s important to note that 15 months shouldn’t elapse between AGMs.

Does a limited company need to hold an AGM?

Public and/or traded companies are required to hold the AGM within six months of the end of the Company’s financial year. Private limited companies are not legally required to hold an AGM, unless the Articles of Association say otherwise.

Where should AGM be held?

The notice of the AGM should be placed on the website of the company or any other website as may be mentioned by the government. An AGM can be called at a notice of less than 21 days if at least 95% of the members entitled to vote in the meeting agree to the shorter notice.

What are the procedures at an AGM meeting?

Meeting procedure. The procedures at the AGM are basically the same as those at an ordinary committee meeting. Motions Motions must be moved: to accept the minutes of the last AGM. to approve the Chair’s report (the Annual Report) to approve the Treasurer’s report (the Financial Statement.

Why is it important for an organisation to have an AGM?

Running an AGM. The Annual General meeting (AGM) is an important event for every organisation and an essential requirement for incorporated organisations. It gives its members, the general public and the committee a broad overview of the organisation’s current directions and financial health and confirms its purpose.

How to declare the opening of an AGM?

Welcome the attendees. 1 Declare the meeting to be open. As you do so, state the organization’s full name and the current AGM number (the… 2 Welcome all members and name any special visitors. More

What are the motions to be moved at an AGM?

Motions Motions must be moved: 1 to accept the minutes of the last AGM. 2 to approve the Chair’s report (the Annual Report) 3 to approve the Treasurer’s report (the Financial Statement. 4 to appoint as auditor for next year.